Information Sheet for Project Submission
Task Force Education and Youth of the Enhanced Graz Process
Working Table 1, Stability Pact for South Easstern Europe



INSTRUCTIONS
IMPORTANT / DISCLAIMER: No new deadline for the second round of project submission has been set yet.The new deadline will be announced on our homepage as soon as it has been fixed. Please, note, that project proposals sent before this date cannot be considered for application. We thank you for your understanding.


- Only one form should be completed for each project, by one project partner acting on behalf of the whole consortium of participating partners.

- The information sheet should be typewritten using the form supplied. Hand-written information sheet will not be accepted.

- Documents (letters or faxes) confirming the willingness of all other project partners to participate in this application can also be sent separetly at a later date than the information sheet.

- The information sheet should be completed in English.

- Please send the original of this application form to: rtf / download

Please can you fax or mail a copy of the information sheet in advance to the above mentioned address



Procedures for Project Submission and Evaluation

Project Submission:
Guidelines and an Information Sheet will be provided by the Task Force Office (also available on the Enhanced Graz Process homepage: http://www.see-educoop.net). Project proposals should be submitted to the chair of the Task Force, Mr Anton Dobart, Austrian Ministry of Education and Cultural Affairs, Minoritenpl. 5, 1010 Vienna;
fax: 0043 1 53120-99-4239; email: catherine.danielopol@bmuk.gv.at

Evaluation Procedure
- based on the application criteria first screening of project proposals by the Lead country to ensure that the project proposals meet the overall application criteria. Those projects which meet the overall criteria will be distributed to the respective working groups for:
- Evaluation (possible support for co-funding):
a) identification of projects to be recommended (categories of top priority and priority) by an evaluation committee: members of the working group, independent regional and international experts (50% of the region) following the endorsed evaluation procedure/criteria
b) in case no decision can be reached: the final decision will be taken by the advisory board
c) Working group members or experts who are proposing/directly involved in a project abstain from participation in the evaluation process to avoid conflicts of interest
- Presentation of project lists of top priority/priority to the Task Force for approval

- Presentation of project lists of top priority to Working Table 1 for overall approval

Criteria Framework for Projects Submitted
The following list of criteria should serve as a set of general, but flexible guidelines for the planning and implementation of projects and also for their evaluation. The emphasis will depend on the respective thematic field as well as the nature of the projects (projects naturally do not have to fulfil every single criteria). The framework is based on the overall aims of the Stability Pact and the Recommendations and Action Plan of the Sofia Conference (c.f. homepage of the Enhanced Graz Process: www.see-educoop.net)

1. Emphasis on a regional focus:
- involvement of regional partners (use of existing expertise/development of regional/cross-border co-operation)
2. Local and international expertise and the European Dimension:
- key role of local experts in planning/implementation/evaluation
- further development of regional expertise, e.g. through training on the job
- added value through building on/complementing existing initiatives/programmes on the regional, national or international level (avoiding duplication)
- adaptation of successful international initiatives/expertise to the needs of the region
3. Impact on the system and the process of reform:
- co-operation of those committed at the civil society level (NGOs,...) / educational levels / decision makers
- minimising the risk of brain drain
- dissemination of the project experience (esp. possibilities to incorporate results into the education system)
- possible follow-up measures
4. Impact on civil society:
- promotion of democratic processes in and through projects (e.g. participatory management)
- inclusion strategies for underrepresented/excluded groups (minorities, disadvantaged, gender issues, rural areas,....)
- furthering good neighbourliness, inter-/cross-cultural advantages
5. Technical and financial quality of the project:
- clear description of the objectives of the project and its relevance to the needs and constraints
- duration of projects/programmes, steps and mechanism of implementation
- clear management structure
- indicators of progress and evaluation
- financial, administrative and technical capacities of the applicant’s team,
- funding given (other funding sources) /requested, adequate transparency and accountability in the allocation and use of funds

BASIC DATA ON THE PROJECT


Title/Name of the project (max. 50 characters)


Objective of the project (max. 200 characters)


Balance Sheet

Total costs of the project ¤
Costs covered by the participating institutions ¤
Costs covered by other funding organisations ¤
Costs, which you need financed within the "Stability Pact" ¤


Have you applied or will you apply for funding for this project at another funding organisation(s) ?
 YES  NO

When yes, at which organisation(s):

Please attach a detailed budget


Duration of the Project

Begin: _______________________________ End: _______________________________


Area:

o History/History Teaching
o Democratic Citizenship Education/Management of Diversity
o Youth and Children
o General Education Policy and System Improvement
o Vocational Education and Training/Citizenship Education
o Higher Education


DETAILED DESCRIPTION OF THE PROJECT



1. BACKGROUND OF THE PROJECT

- Please present the rationale behind the project you propose in no more than one page.
- This part should contain a short indication of the current situation in the sector that the proposed project should address


2. DESCRIPTION OF THE PROJECT

2.1.1. Wider objective
Here you should give an indication of the wider aim to which your project is designed to contribute.

2.1.2. Project objective
Please state the specific objective of the project. The specific objective should indicate what you expect to achieve by the end of the project.

2.1.3. Target Groups
Please indicate the specific target groups, who will benefit of your project

2.1.4. Outcomes & Activities
A. Outcomes
You are asked to identify the tangible outcomes which will emerge during the life-cycle of your project. The achievement of all of these outcomes should fulfil the project objective.

B. Activities
The achievement of an outcome implies the completion of a set of related activities. Please indicate which activities are planned to achieve each outcome.

2.1.4. Indicators of progress
Please describe which indicators or ”sign-posts” will be used to measure the performance of the project throughout its life-cycle. These preliminary indicators are likely to be reviewed or supplemented by more specific indicators once the project is operational.

2.1.5. Assumptions & risks
Please mention in this section any factors (i.e. situations, events, conditions or decisions) which are necessary for the success of the project activities, outcomes or objective, but which are beyond the consortium’s control. You should think of them as situations you presume will occur.

2.2. WORKPLAN (only necessary, if your total costs climb over 50.000 EURO)

For each year of your project proposal, please complete a workplan indicating the deadlines for each outcome (”milestones”), and the period and location in which your activities will take place.

2.3. PREPARATORY STEPS

Please describe in this section the activities you have undertaken to prepare this project.

2.4. PREVIOUS EXPERIENCE OF THE PROJECT PARTNERS IN THE RESPECTIVE FIELD


3. DETAILED BUDGETPLAN



4. DECLARATION
The following declaration should be signed by the project and by the persons at the coordinating institution, who are legally authorised to engage the respective project partner.

We, the undersigned, certify that the information given in this project proposal is correct to the best of our knowledge, and that the project has been endorsed by the relevant authorities representing the consortium members which will be collaborating in the activities set out in the proposal.

Furthermore, the project partners agree that the present application may be forwarded to grant awarding organisations and that the content of this application may be disclosed.


Name of the coordinating institution:
Name of the Coordinator:
Function:
Done at:
Date:
Signature:
Name of the legal representative:
Function:
Done at: .
Date:
Signature:
Official stamp or seal of the coordinating consortium member


All Project Partners involved in the project:

Please include data on all consortium members involved in the project; Use additional sheets of the same format if necessary.

Project coordinator (contact person at the coordinating institution)

Sex (please encircle): M F First name: Last name:
Name of the institution:
Name of the department:
Address:
Country: Post code: Town:
Phone: Fax: E-mail:

Project partners (contact persons at the other institutions)

Contact person:
Sex (please encircle): M F First name: Last name:
Name of the institution:
Name of the department:
Town: Country code:
Phone: Fax: E-mail:

Contact person:
Sex (please encircle): M F First name: Last name:
Name of the institution:
Name of the department:
Town: Country code:
Phone: Fax: E-mail:

Contact person:
Sex (please encircle): M F First name: Last name:
Name of the institution:
Name of the department:
Town: Country code:
Phone: Fax: E-mail:

Contact person:
Sex (please encircle): M F First name: Last name:
Name of the institution:
Name of the department:
Town: Country code:
Phone: Fax: E-mail: